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Name: Uniform Policy
Responsible Office: Office of Facilities

Applies to: (examples; Faculty,Staff, Students, etc)

Staff

Policy Overview:

Issued: 11-30-2018
Next Review Date: 11-04-2021
Frequency of Reviews: Annually

The Office of Facilities needs its employees to be identifiable and visible to the campus community. To help make the employees identifiable and visible, standard dress is required. This policy provides clear guidelines so that employees of the department present a professional image as they represent the Office of Facilities and the University to our students, faculty, staff and community partners at all times.

This policy applies to all University of Health Sciences and Pharmacy Office of Facilities employees in the maintenance and housekeeping departments.


Definitions:

Term

Definition

Uniform

A uniform will consist of clothing, such as pants, shirts, hats, shoes or other work related clothing or a combination of these items.

Details:

  • The University will provide uniforms to all maintenance and housekeeping staff.
  • Uniforms will be provided for daily wear while on the job and traveling to and from work at no cost to the employee. This applies to standard, off-hours, weekend events, and emergency calls.
  • Uniforms must not be worn on or off campus during non-working hours, with the exception of the commute time when reporting to and from work.
  • University issued ID is considered part of the uniform requirements and as such, should be displayed at ALL times.
  • Uniforms are provided, inventoried and remain the property of University of Health Sciences and Pharmacy and must be returned to the employee’s direct supervisor upon separation from the University.
  • Uniforms will be replaced at a set schedule annually. Worn or destroyed uniforms while on the job will be replaced only with the direct supervisor’s approval outside of the annual replacement schedule. Replacement of carelessly soiled or destroyed uniforms is the responsibility of the employee.
  • Uniforms must be maintained in a neat and orderly appearance and should not be restrictive or excessively loose.
  • Laundering and repair of uniforms is the responsibility of the employee.
  • Shirts are to be buttoned up. Only the collar button is allowed to remain unbuttoned.
  • If a belt is worn, it must be plain leather in black or brown to be worn with pants that have belt loops.
  • White short-sleeve T-shirts are acceptable for use with short or long sleeve uniform shirts. If long-sleeve undergarment is worn with short-sleeve uniform shirt, the undergarment must be black.
  • Only approved uniform hats/caps may be worn while working. Hats must be worn with the front facing forward.
  • Uniform items must comply with Occupational Health and Safety Administration (OSHA) regulations.
  • Undershirts will be crew neck/black or white in color. No undershirt sleeves should be seen beyond the uniform shirt sleeve.
  • Steel toe or composite toe, electrical hazard rated shoes or boots must be worn in specific areas.
  • Logos and other identifying information on uniforms will be consistent across facilities department.

Uniform Items:

  • New employees are entitled to the following items for their first order. Any subsequent order will be determined on a needs basis. Every order must be approved by the Office of Facilities Supervisors.
  • Maintenance will be supplied with:

Uniform Items Issued –Maintenance

New Hire

Annual Replacement- if needed

Long Sleeve Shirts -Nickel

5

2

Short Sleeve Shirts-Nickel

5

2

Bib Overalls- Black

1

0

Heavy Coat- Black

1

0

Jacket- Black

1

0

Hat - Black

1

0


  • Painter will be supplied with:

Uniform Items Issued –Maintenance Painter

New Hire

Annual Replacement- if needed

Long Sleeve Shirts -Nickel

2

2

Short Sleeve Shirts-Nickel

2

2

Cotton Long Sleeve Logo T Shirts

5

Up to 5

Cotton Short Sleeve Logo T Shirts

5

Up to 5

Painter’s Pants

5

Up to 5

Bib Overalls- Black

1

0

Heavy Coat- Black

1

0

Jacket- Black

1

0

Hat - Black

1

0

  • Maintenance employees will be allowed to wear jeans. They must be comparable in appearance and color to Carhartt B460 Straight leg relaxed fit jeans. Baggy, stone washed, stand-out color trim or logo type jeans will not be allowed, the only exception is the painter who will wear painter whites. Employees will be reimbursed for the purchase of acceptable work jeans up to $25 each for up to 4 pair as a new hire and 2 pair annually if needed.
  • Maintenance employees will be required to wear steel/composite toe work boots that comply with ANSI 241.1 guidelines. Boots can be black or dark brown. Employees will be reimbursed the cost of the boots up to $75 upon hire and for one pair annually if needed.
  • Housekeeping will be supplied with:

Uniform Items Issued–Housekeeping

New Hire 

Annual Replacement

Short Sleeve Polo Shirts- Black

5

2

Long Sleeve Polo Shirts- Black

5

2

Pants- Dark Gray

4

2

Jacket- Black

1

0

  • Housekeeping employees are required to purchase their own footwear, which should be black and slip resistant.

 

Procedures:

Embroidery and Logos:

  • Direct embroidery on all items that are purchased. No patches.
  • Shirts- Identifying logo will be placed on the front upper left side of button and polo shirts.
  • Jackets will have logo on upper left side, white embroidery (if applicable).
  • Black hats/caps will have UHSP logo centered, white embroidery.

Uniform Ordering Process:

  • It is the responsibility of University Operations to process, requisition and receive all uniform orders. All vendor communication must go through University Operations administrative services manager.
  • No additions or deletions will occur to the approved list of uniform items unless approved in advance by both the Facilities Supervisors and the Vice President of Operations.
  • Employee reimbursable uniform items must be purchased using the University’s tax exempt letter per the business office’s Sales and Use Tax Policy. The employee must request reimbursement from the administrative services manager, by providing proper receipts. Reimbursement will be processed using a check request form with the proper receipts attached and supervisor approval.

If an employee does not comply with the policy, he or she will be advised of the proper dress. If the employee fails to comply a second time, he or she will be asked to go home and change without compensation for the time they miss work due to their violation of this uniform policy.

Responsibilities:

Position/Office/Department

Responsibility

Office of Facilities

Marty Massey, Facilities Supervisor

College Services

Kristine Bryant, Administrative Services Manager

It is the responsibility of the supervisor or department head to ensure that their employees are complying with the uniform and dress code policy. If there are any questions regarding appropriateness of dress, it should be directed to a supervisor, department head or Human Resources.

Resources:

3.13 Dress code - Staff Handbook

Sales and Use Tax Policy

Policy Contacts:

Name

Contact Information

Marty Massey

314.446.8570

Eric Knoll

314.446.8375

Supplemental Information:

None