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Name: Tuition Exchange Policy (CIC-TEP and The Tuition Exchange)
Responsible Office: Office of Human Resources

Applies to: (examples; Faculty,Staff, Students, etc)

Faculty , Staff

Policy Overview:

Issued: 11-30-2015
Next Review Date: 12-21-2023
Frequency of Reviews: Annually

To provide dependent children of University of Health Sciences and Pharmacy in St. Louis employees with an opportunity to receive tuition remission (CIC-TEP) or scholarships (Tuition Exchange) at participating institutions.





Council of Independent Colleges


Council of Independent Colleges Tuition Exchange Program (CIC-TEP) is a reciprocal scholarship opportunity for the dependents of eligible faculty and staff at Council of Independent College institutions participating in the exchange

Liaison Officer

University of Health Sciences and Pharmacy’s designated point of contact for the CIC-TEP and TE tuition exchanges. This person is responsible for updated the CIC-TEP and TE information portals to manage imports and exports as well as qualifications for the benefit for employee at UHSP.


Tuition Exchange (TE) is a reciprocal scholarship opportunity for the dependents of eligible faculty and staff at all Tuition Exchange member schools


University of Health Sciences and Pharmacy in St. Louis (UHSP) participates in two tuition exchange programs—The Council of Independent Colleges Tuition Exchange Program (“CIC-TEP”) and The Tuition Exchange (TE):

  1. Exporting from UHSP to a CIC-TEP or TE school
    1. Eligibility
      1. To be eligible to participate in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) or Tuition Exchange (TE), you must be a full-time faculty or staff employee who is regularly scheduled to work at least 30 hours per week and a parent to dependent children.
        1. A dependent child, for purposes of this policy, is defined as the employee's biological child, adopted child or stepchild.
        2. The dependent child must matriculate at the college prior to reaching his/her 23rd birthday
        3. The dependent child must meet the admission requirements of the college.
        4. The dependent child must be claimed on the employee’s current Federal Income Tax return and/or the child must not provide more than half of their own support, and/or the dependent child must live with the employee for more than one half of the year
        5. The dependent child must be seeking his/her first degree
        6. The dependent child must complete the course of study in the prescribed length of time
        7. The employee must submit proof of dependent eligibility to the HR Office and sign the CIC-TEP/TE Agreement Form (please see Appendix A-CIC-TEP/TE Agreement Form)
      2. To be eligible for a CIC-TEP/TE tuition remission award, the employee must have been employed by University of Health Sciences and Pharmacy in St. Louis for a minimum of three years as of November 1 of the year immediately prior to the academic year for which benefits are being sought. New employees who are hired directly from another institution of higher education will have service time applied for qualifying work at that institution.  
    2. Duration
      1. CIC-TEP/TE tuition remission is generally limited to a maximum of eight semesters of continuous undergraduate enrollment or until completion of the degree, whichever comes first.
    3. Tuition Remission Awards and Selection
      1. Selection: Selection of CIC-TEP/TE tuition remission/scholarship recipients is done by the host (importing) school. Awards are made on a competitive basis and are not automatic. Because the remission/scholarship awards are not guaranteed, applicants are encouraged to apply to more than one CIC/TE institution.
      2. Eligible Institutions: A list of CIC participating institutions and their eligibility guidelines can be found at TE participating institutions can be found at Questions should be directed to the Liaison Officer at each participating institution.
      3. Eligible Programs: CIC-TEP/TE participating host institutions determine what programs are eligible, including whether part-time, graduate, and study abroad students are eligible.
      4. Award:
        1. CIC-TEP tuition remission awards cover full tuition. CIC-TEP award recipients are generally responsible for all other expenses such as room and board, books, fees, etc.
        2. TE tuition scholarships cover either full cost of tuition or a flat rate (set at $40,000 for 2022/23) if higher. Some institutions may provide some remission toward room and board, books, fees, etc. What is covered is determined by the importing, host institution.
    4. Admissions and CIC-TEP/TE Applications
      1. Each fall University of Health Sciences and Pharmacy in St. Louis employees seeking to participate in either tuition exchange the following academic year must complete a form to verify their eligibility and their dependent’s eligibility (Agreement for CIC-TEP/TE Participation form is appended to this policy). Completed applications should be received in the Human Resources Department by November 1 of each year to ensure optimal opportunity to be awarded at an importing institution.
      2. HR will review the Agreement for CIC-TEP/TE Participation and notify the employee of approval or denial for participation.
      3. Once approved, employees will complete either a CIC-TEP or TE application through the respective portal. This will be reviewed and approved by the UHSP CIC-TEP or TE liaison officer based on information submitted.
      4. All CIC-TEP/TE applicants must also go through the regular admissions and financial aid procedures of the importing host institution. Admissions rules are determined by the host institution. Participation in CIC-TEP/TE in no way guarantees admission nor does admission to the participating school guarantee a tuition remission award.
    5. Renewal
      1. Students must apply for renewal of CIC-TEP/TE benefits each year. Renewal eligibility for the CIC-TEP/TE tuition remission is reviewed annual by the liaison officer. Dependent status as well as satisfactory academic standing, and compliance with CIC-TEP/TE renewal requirements at the awarding exchange institution are reviewed.

    6. Change In or Termination of Employment
      1. A change in the status of employment (i.e., full-time to part-time) or termination of employment will result in continuation of the tuition remission award through the end of the academic term in which the event occurs.
    7. Compliance
      1. University of Health Sciences and Pharmacy in St. Louis is committed to complying with all CIC-TEP/TE guidelines and regulations and reserves the right to change this policy at any time in order to so comply.

    8. Taxation of Benefits
      1. This Policy is not intended to imply or state the taxable status of benefits covered by the Policy. Benefits under this Policy are taxable to the employee only to the extent directed by the Internal Revenue Code which may be amended from time to time.

    9. Fees
      1. Tuition Exchanges may charge a nominal fee to participants in the respective exchange for administration. UHSP passes this fee along to the employee. In 2022, the TE fee is $40.  Participants in TE will be charged $40 once their tuition remission waiver is approved. Employees can pay this through payroll deduction or other acceptable ways through the business office.

    10. Administration
      1. The Council of Independent Colleges Tuition Exchange Program (CIC-TEP) and Tuition Exchange tuition remission/scholarship programs are administered by Human Resources and information may be obtained in that office. Employees should contact Human Resources approximately 12 months in advance of the student's anticipated matriculation date in order to meet all application deadlines.

  2. Importing into UHSP
      1. Application Process
        1. There is no limit to how many CIC-TEP/TE applications University of Health Sciences and Pharmacy in St. Louis will receive each year.  CIC-TEP/TE applicants must apply to University of Health Sciences and Pharmacy in St. Louis for admission to the following academic year by December 1st. Both “Early Decision” and “Regular Decision” student applicants must meet this deadline. These applications will be received by Liaison Officer and will be forwarded to the Enrollment Services Department for review.  CIC-TEP/TE Applications must still submit the University of Health Sciences and Pharmacy in St. Louis Application for Admission. 
        2. If there are no applications received by December 1st, then UHSP will consider “Regular Decision” applications that are received after December 1st that meet all of the admission requirements on a rolling admission decision basis. 
        3. Applications will be subject to the normal application review procedures through the Enrollment Services Department.
        4. Once an admission decision has been made, Admissions will inform the UHSP CIC-TEP or TE Liaison and the liaison will update the CIC-TEP/TE online portal to reflect the decision.  Admissions will notify Financial Aid to apply the award.
      2. Admission
        1. University of Health Sciences and Pharmacy in St. Louis agrees to accept a minimum of 3 incoming CIC-TEP tuition remission award students and 3 Tuition Exchange (TE) students each year.   
        2. If accepted and awarded a CIC-TEP/TE remission/scholarship award by University of Health Sciences and Pharmacy in St. Louis, students will be subject to the deposit requirements to secure their spot in the class.  This deposit will be applied toward fees and room and board for the academic year. More information about the deposit requirements can be found at
        3. CIC-TEP/TE tuition remission/scholarship awards apply only toward tuition.
        4. If awarded a CIC-TEP/TE remission/scholarship award by University of Health Sciences and Pharmacy in St. Louis, students may be eligible for other institutional scholarships based on a holistic review of their application. Students must submit the Free Application for Federal Student Aid (FAFSA) in order to qualify for state and federal grants and loans.
        5. CIC-TEP/TE tuition remission/scholarship awards are for no more than eight semesters of remission/scholarship.   Only UHSP undergraduate programs including the program with the combined senior/professional year 1 year in the current curriculum (freshman, sophomore, junior, and combined senior/P1 year) are eligible for the CIC-TEP/TE program.  Students first receiving an award at a time other than their freshman year (such as an undergraduate transfer or current student) will only be eligible for CIC-TEP/TE tuition remission/scholarship for their remaining undergraduate and combined senior/PY1 years, not a full eight semesters.
        6. If the student is 24 years of age or older by December 31 of the award year, the student will be defined as an independent student in accordance with the IRS definition and therefore, no longer eligible for tuition remission/scholarship.
      3. Communication
        1. Once the admission decision has been rendered for each applicant, the Admissions Office will send the letter of acceptance to the applicant. A subsequent notification letter will be sent and indicate that they have been awarded the CIC-TEP/TE remission/scholarship award.
        2. The Admissions Office will also immediately notify the UHSP CIC-TEP Liaison of the admission decisions for CIC-TEP/TE import applicants. The UHSP CIC-TEP/TE liaison will updating the respective CIC-TEP/TE portal notifying the exporting liaison of the status of the application as soon as possible.
      4. Renewal
        1. Students must apply for renewal of CIC-TEP/TE tuition remission/scholarship benefits each year. Renewal eligibility for the CIC-TEP/TE tuition remission/scholarship award requires annual re-certification of eligibility by the exporting liaison, satisfactory academic standing and compliance with the academic progression policy, and compliance with CIC-TEP/TE renewal requirements at University of Health Sciences and Pharmacy in St. Louis. The liaison will review information each year to confirm renewal to UHSP Admissions and Financial Aid offices.





Notifying liaison officer of imported students, admissions decisions for those students and granting of tuition exchange awards.

CIC-TEP/TE Liaison, Human Resources

Providing applications to employees to export to other CIC/TE institutions.   Answering questions regarding the policy.  Keeping record of who is exporting.  Updating the CIC/TE online portal with imports, exports, and decisions.  Annual communication to employees regarding the policy including submission guidelines.


Council of Independent College’s Tuition Exchange

Tuition Exchange

Policy Contacts:


Contact Information

Dan Bauer, Assistant Vice President, Human Resources


Barbara Gist, Liaison Officer